You don't have javascript enabled. Enable Javascript to continue.

Procurement Guidelines

Guide to Contract Management and Project Management (GPMCM) to the staff of Internal Auditors of key state institutions of Sri Lanka

The Department of Public Finance has carried many knowledge dissemination programs on GPMCM for the key government institutions and other relevant stakeholders to make the staffs aware on the principles of contracts management and to help them to understand how they should use the Guide on contracts managements.

Mr. P. Algama, Director General of the Department of Public Finance and the other key staff explain as to how the Guide could assist on the spectrum of contracts management, how it was evolved to the publishing stage, the objectives and advantages of the Guide. The presenter who was involved in the preparation of the Guide explains briefly the requirement in Sinhala also.

It is important that the GPMCM which was developed for Sri Lanka could be replicated in any country with suitable changes easily.

30 minutes brief presentation on Guide to Project management and Contract Management (GPMCM) Sri Lanka

This short presentation briefly explains the contracts documents usedin public contracts in Sri Lanka, the content of the Guide, importance of it to the projects’ staff, key areas covered and ends with some aspects on projects management issues.

The viewers are requested to review the GPMCM published in the web site for more details and applicability.

Guide to project management & contract management for infrastructure development projects (Works)

Please download the forms to your computer before using them, as many web browsers do not support the PDF form data filling from within the browser.

List of Smart Forms to Guide To Project Management & Contract Management For Infrastructure Development Projects (Works)

Reference Number Name & Link
Attachments for Procedure CA 1 Pre-award Checklist
Attachments for Procedure CA 2 Identification of Key Staff
Attachments for Procedure CA 3 Checklist for Taking Over of Documents/Information
Attachments for Procedure CA 4 Memo to Staff on Specific Provisions and Ambiguities in Contract Documents
Attachments for Procedure CA 5 Pre-Contract Checklist
Attachments for Procedure CA 6 Checklist to Assign Scope of Self Reading for Orientation Training
Attachments for Procedure CA 7 Pre-Commencement Checklist
Attachments for Procedure CA 8 Checklist for Employer’s Financial Arrangements
Attachments for Procedure CA 9 Letter Appointing the Engineer
Attachments for Procedure CA 10 Letter of Appointment of Engineer’s Representative
Attachments for Procedure CA 11 Outgoing Correspondence Register
Attachments for Procedure CA 12 Checklist for Handing Over of Possession of the Site to the Contractor
Attachments for Procedure CA 13 Letter to the Contractor for Handing Over of Survey Control Points and Bench Marks
Attachments for Procedure CA 14 Kick-Off Meeting Checklist
Attachments for Procedure CA 15 Communication Details
Attachments for Procedure CA 16 Checklist for Obtaining Authority Approvals
Attachments for Procedure CA 17 Checklist for Reviewing of Work Program
Attachments for Procedure CA 18 Submission of Cash Flow Forecast
Attachments for Procedure CA 19 Letter Notifying the Appointment of the Employer’s Representative
Attachments for Procedure CA 20 Performance Security Acceptance Checklist
Attachments for Procedure CA 21 Checklist for Acceptance of Insurance
Attachments for Procedure CA 22 Letter to the Contractor Requesting Account Details
Attachments for Procedure CA 23 Advance Payment Guarantee Acceptance Checklist
Attachments for Procedure CA 24 Advance Payment Checklist
Attachments for Procedure CA 25 Appointment of DB Members
Attachments for Procedure CA 26 Approval for Site Installations
Attachments for Procedure CA 27 Approval for Sub Contractors
Attachments for Procedure CA 28 Appointment of Nominated Subcontractors
Attachments for Procedure CA 29 Checklist for Method Statements
Attachments for Procedure CA 30 Approval of Materials
Attachments for Procedure CA 31 Handing Over of Free-Issue Materials
Attachments for Procedure CA 32 Format for Daily Report
Attachments for Procedure CA 33 Format for Contractor’s Monthly Statements
Attachments for Procedure CA 34 Format for Contractor’s Monthly Progress Report
Attachments for Procedure CA 35 Engineer’s Instruction
Attachments for Procedure CA 36 Format for Contractor’s Labour/Equipment Returns
Attachments for Procedure CA 37 Review Contractor’s Quality Assurance System & Quality Plans
Attachments for Procedure CA 38 Minutes of Progress Review Meeting
Attachments for Procedure CA 39 Monthly Progress Report
Attachments for Procedure CA 40 Quarterly Progress Report Format
Attachments for Procedure CA 41 Annual Progress Report Format
Attachments for Procedure CA 42 Agenda for the Steering Committee Meeting
Attachments for Procedure CA 43 Recording Format for Progress Monitoring
Attachments for Procedure CA 44 Register for Critical Issues
Attachments for Procedure CA 45 Attachments for Procedure
Attachments for Procedure CA 46 Updating of Contract Amount & Forecast Cost
Attachments for Procedure CA 47 Request for Evidence to Substantiate Provisional Sum Payments
Attachments for Procedure CA 48 Drawing Register
Attachments for Procedure CA 49 Variation Order Register
Attachments for Procedure CA 50 Letter to Inform New Rates Determined by the Engineer
Attachments for Procedure CA 51 Register of Contractor’s Claims
Attachments for Procedure CA 52 Letter to Inform Extension of time For Completion Determined By The Engineer
Attachments for Procedure CA 53 Register of Employer’s Claims
Attachments for Procedure CA 54 Instruction to Suspend Works
Attachments for Procedure CA 55 Format for Interim Payment Certificate
Attachments for Procedure CA 56 Procedure
Attachments for Procedure CA 57 Procedure
Attachments for Procedure CA 58 Format for Day-work Order
Attachments for Procedure CA 59 Termination By Employer
Attachments for Procedure CA 60 Notice of Termination Upon Force Majeure
Attachments for Procedure CA 61 Rejection of Application for Taking-Over Certificate
Attachments for Procedure CA 62 Register of As Built Drawings
Attachments for Procedure CA 63 Notification of Defects During DNP
Attachments for Procedure CA 64 Performance Certificate
Attachments for Procedure CA 65 Check List for Contract Closure
Attachments for Procedure CA 66 Check List of Items to be Handed Over to O & M Division
Attachments for Procedure CA 67 Response to ADB Referral by the Contractor
Attachments for Procedure CA 68 Letter to Attorney General Seeking His Opinion
Attachments for Procedure CA 69 Notice of Arbitration